From vendor invoice to billed hard cost
Sycamore moves hard-cost intake to the source — vendors submit directly, your team reviews and approves against the matter, and every recoverable cost lands on the final bill, inside client and carrier caps.
Capture it at the source
Hard costs move through one clean flow — submitted by the vendor, reviewed by your team, billed to the matter — so recoverable costs stop slipping through the cracks.
Submit
Review
Bill
Move intake to the source
Hard costs get lost when they arrive as PDFs in someone's inbox. Sycamore gives your vendors a front door, so intake starts clean.
How it works
The payoff: Clean intake at the source means your team reviews costs instead of re-keying them.
Check costs before you pay them
A hard cost approved without context is a hard cost you might not recover. Sycamore routes each one through review against the matter.
How it works
The payoff: Costs are validated before payment, not reconciled weeks after the fact.
Bill what is recoverable
The costs that never make it onto a bill are pure leakage. Sycamore gets every approved cost to the right place.
How it works
The payoff: Recoverable hard costs are billed — not quietly absorbed by the firm.
Stay inside the limits
Carrier and client caps are easy to blow through when costs come in piecemeal. Sycamore keeps spend inside the lines.
How it works
The payoff: No surprise overages, and you work with the vendors you mean to, at the rates you agreed.
The numbers your AP and billing teams gain visibility into
When hard costs run through Sycamore, the vendor spend that used to hide in inboxes becomes something you can watch and control.
Every vendor invoice
See each invoice — submitted, in review, approved, or paid.
Manual AP entry
Watch re-keying drop as vendors submit at the source.
Costs vs. client caps
Know which costs are approaching or over a client cap.
Hard costs recovered
Track recoverable costs billed versus absorbed by the firm.
Time to approval
Measure how long invoices take from intake to approved.
Vendor spend
See spend by matter, client, and vendor in one place.
Capture hard costs at the source — not weeks later
Most firms chase hard costs after the fact — re-keying vendor PDFs, guessing at which matter they belong to, and catching cap overages only when the carrier does. Sycamore moves intake to the vendor, so costs arrive coded, reviewable, and ready to bill.
Your team reviews and approves instead of hunting and typing — and recoverable costs stop slipping through.
Capture every hard cost
Book a walkthrough and we'll show you how Sycamore lets vendors submit directly, keeps costs inside client caps, and gets every recoverable dollar onto the matter.
Request a Demo